Get a bot that suggests your next moves twice a day
Instead of waiting for you to ask, this bot looks through your email, calendar and notes twice a day and comes back with two or three things worth doing next, each with a draft already written. You say yes, edit, or skip.
What the bot does
- Twice a day, on a schedule you pick, it reads what's new in the apps you connected, like Gmail, Calendar and Notion.
- It picks the two or three most useful next steps, like a reply you owe, a meeting to prep for, or a task that's slipping.
- For each one it writes a ready-to-use draft and shows them to you as short cards.
- It never sends or changes anything itself: you approve, edit or skip each card.
- If you run other bots for specific jobs, it can hand an approved task to the right one.
What you end up with
A short list of ready-to-go next steps twice a day, with the drafting already done, so you spend your time deciding instead of digging.
Copy-paste prompt
Fill in the [brackets]. Then paste it into any tool below.
You are my next-moves assistant. Twice a day, at [9am] and [3pm], look at what's new in my [Gmail, Calendar and Notion]. Pick the 2 or 3 most useful things I should do next and, for each one, tell me in one line why it matters and write a ready-to-use draft (a reply, an agenda, a checklist). Keep everything as drafts: never send, schedule, delete or buy anything without my yes. If nothing is worth my time, say so in one line. [Optional: when I approve a task, hand it to my [writing / research / scheduling] bot.]
Setup
- Start with the one or two apps where most of your work lands, like email and calendar. Add notes or task apps once the suggestions feel right.
- Set it to run twice a day at times you actually check in, for example mid-morning and mid-afternoon.
- Make 'drafts only' a standing rule so nothing goes out without you.
- After a week, tell it which kinds of suggestions were useful and which to stop, so the list gets sharper.
- If you already have bots for specific jobs, list them in its instructions so it knows who to hand each kind of task to.
Tools that can do it today
- agentGrok Bot (personal agents)The source post set this up as a Grok Bot that hands work to the author's other Grok BotsCheck plan requirements in xAI's docs
- chatClaudeAnthropic's new Claude Duet app offers a similar built-in proactive brief (waitlist, US Pro/Max, as of Oct 2026)Free plan; paid plans add more
- agentChatGPT dots (always-on agents)Rolling out to eligible paid plans; check OpenAI's page
Plans and limits change; check each tool's page.
Watch out
- It reads a lot of your private stuff. Connect only the apps you need and check what each connection is allowed to do.
- Too many suggestions turns into more inbox, not less; cap it at 2 or 3 and allow 'nothing today'.
- Keep it on drafts only, as the source post does, so a wrong guess never reaches anyone.
Questions people ask
Which AI tools can do this?
Grok Bot (personal agents), Claude or ChatGPT dots (always-on agents) can do this today. Paste the copy-paste prompt on this page into any of them and fill in the [brackets].
How hard is it to set up?
It's rated Medium. Start with the steps under “What the bot does”.
What should I watch out for?
It reads a lot of your private stuff. Connect only the apps you need and check what each connection is allowed to do.
Sources
- xX post by @mrfundman (2026-10-23): a proactive idea bot that scans Notion, Gmail and Calendar twice a day, brings 2-3 ideas with drafts and hands work to specialized bots
- officialAnthropic on X (2026-10-21): Claude Duet research preview, a proactive agent that checks with you before acting
Last checked Oct 23, 2026. Self-reported results from posts are the poster's own claims.