Turn the flood of school emails into one weekly digest
Label school emails and let an agent read them weekly. It pulls out deadlines, forms, payments and events, without duplicates.
What the bot does
- Reads emails with your “School” label, including linked newsletters.
- Pulls out deadlines, permission slips, payments and events.
- Ignores grades and activities that aren't your kids'.
- Removes duplicates and puts urgent things first.
- Can add events to your calendar and to-dos to your list.
What you end up with
One digest a week with nothing important buried in a newsletter link.
Copy-paste prompt
Fill in the [brackets]. Then paste it into any tool below.
Every Sunday at 6am, read all emails labeled 'School' that aren't labeled 'Processed'. Open any newsletter links. Extract permission slips, payments, deadlines, events and anything needing a reply. My kids: [initials, grades, schools]. Ignore other grades and [sports]. Put district-wide closures at the top, remove duplicates, and label each email 'Processed' when done. Draft replies for my approval; don't send.
Tools that can do it today
- agentClaude CoworkStep-by-step setup in the sourceCheck plan requirements on Anthropic's help page
- agentGemini SparkGoogle's own example: school updates digestGoogle AI Pro and Ultra subscribers in select countries
- agentMeta MuseMeta's launch essay describes thisFree with a usage limit; paid tier for more
- agentGrok Bot (personal agents)Check plan requirements in xAI's docs
Plans and limits change; check each tool's page.
Watch out
- Use initials instead of names if you prefer (the source author does).
- Have it draft, not send, replies to teachers.
Questions people ask
Which AI tools can do this?
Claude Cowork, Gemini Spark, Meta Muse or Grok Bot (personal agents) can do this today. Paste the copy-paste prompt on this page into any of them and fill in the [brackets].
How hard is it to set up?
It's rated Medium. Start with the steps under “What the bot does”.
What should I watch out for?
Use initials instead of names if you prefer (the source author does).
Sources
- articleAnna Burgess Yang: How I created a digest of school emails with Claude Cowork
- officialMeta: “How We Designed Muse” (launch essay)
- officialGoogle blog: Gemini Spark announcement (May 2026)
- xX post by @Michael_Fenech_ (2026-10-09): school email manager prompt
Last checked Oct 20, 2026. Self-reported results from posts are the poster's own claims.