Catch offers and deadlines the moment they land in your inbox
For fast-moving work (real estate, sales, hiring), a bot in your inbox and calendar texts you when something time-sensitive arrives.
What the bot does
- Watches your inbox for offers, counteroffers and deadlines.
- Texts you who sent it and the key numbers before you open the email.
- Builds your follow-up list every Monday.
- Flags clashing dates, like a closing that collides with a funding deadline.
- Drafts routine emails for your OK.
What you end up with
No missed offers, a Monday follow-up list and early warnings on deadline clashes.
Copy-paste prompt
Fill in the [brackets]. Then paste it into any tool below.
Watch my inbox for offers, counteroffers and deadline changes on my active files: [list]. When one arrives, text me: who, price and terms, and the deadline. Every Monday at 8am, give me a follow-up list of everyone waiting on me. Flag any two dates on my calendar that conflict. Draft replies but never send them.
Tools that can do it today
- agentGrok Bot (personal agents)Check plan requirements in xAI's docs
- agentGemini SparkGoogle AI Pro and Ultra subscribers in select countries
- agentClaude CoworkCheck plan requirements on Anthropic's help page
- automationZapierFor simple “if email contains X, text me”Free plan; paid plans add more
Plans and limits change; check each tool's page.
Watch out
- Don't let it send anything to clients without your review.
- Check the numbers it reports against the actual document.
Questions people ask
Which AI tools can do this?
Grok Bot (personal agents), Gemini Spark, Claude Cowork or Zapier can do this today. Paste the copy-paste prompt on this page into any of them and fill in the [brackets].
How hard is it to set up?
It's rated Medium. Start with the steps under “What the bot does”.
What should I watch out for?
Don't let it send anything to clients without your review.
Sources
Last checked Oct 20, 2026. Self-reported results from posts are the poster's own claims.